Vacancy for Clerk & RFO - Sheet Parish Council

Name of recruiting organisation

Sheet Parish Council

Employed role/Volunteer role

Employed role

Permanent role/Fixed term role

Permanent role

Location:

Home based

Salary:

To be agreed, dependent on experience

Hours:

16 hours per week

Our council and the role:

The parish of Sheet adjoins the busy market town of Petersfield and lies within the South Downs National Park.  There are approximately 750 residents on the electoral roll with a precept of £47,250.  There are 8 Parish Councillors who all take an active role in Council business and who have, since the inception of the Parish Council in 2012, taken pride in discharging their collective responsibilities in a collegiate and consensual manner.  The successful applicant will be responsible for the financial and administrative affairs of the parish including the custody of Council documents and records, as well as management of their assets including a Village Hall and allotments.

Duties will include:

Specific Responsibilities

To ensure that statutory and other provisions governing or affecting the running of the Council are observed.

To monitor and balance the Council's budget and accounts and to prepare records for audit purposes and for presentation of the annual accounts at the AGM.  Preparation of monthly reconciliation of Receipts and Payments account with bank monthly bank statements.

To ensure that the Council's obligations for Risk Assessment are properly met.

To prepare, in consultation with appropriate members, agendas for meetings of the Council and Committees.  To attend such meetings and prepare minutes for approval.

To attend all meetings of the Council and all meetings of its committees and sub-committees within the set hours.

To receive correspondence and documents on behalf of the Council and to deal with the correspondence or documents or bring such items to the attention of the Council.  To issue correspondence as a result of instructions of, or the known policy of, the Council.

To receive and report on invoices for goods and services to be paid for by the Council and to ensure such accounts are met.  To issue invoices on behalf of the Council for goods and services and to ensure payment is received.

To study reports and other data on activities of the Council and on matters bearing on those activities.  Where appropriate, to discuss such matters with administrators and specialists in particular fields and to produce reports for circulation and discussion by the Council.

To draw up, both on his/her own initiative and in response to suggestions from councillors, proposals for consideration by the Council and to advise on practicability and likely effects of specific courses of action.

To monitor the implemented policies of the Council to ensure they are up to date and achieve the desired result.  Where appropriate to suggest modifications.

To act as the representative of the Council as required.

To issue notices and prepare agendas and minutes for the Annual Parish Meeting: to attend the meeting and to implement any outcomes that are agreed by the Council.

To prepare, in consultation with the Chairman, press releases about the activities of, or decisions of, the Council.

To attend training courses or seminars on the work and role of the Clerk as required by the Council.

To upload approved documents to the Parish Council website, ensuring information is current.

If appropriate, to work towards the achievement of the status of Qualified Clerk as a minimum requirement for effectiveness in the position of Clerk to the Council.

To ensure that the assets of Sheet Parish Council are well maintained and that third party contracts are effectively managed.   These include (but are not limited to):

Sheet Village Hall - Management of the caretaking and cleaning contract; managing bookings for the Hall; income collection; arranging and paying insurance; monitoring annual inspection of firefighting equipment; and ordering cleaning equipment and other stores as required.

Sheet Allotments. Working with the Allotment Association and grounds maintenance contractors; managing exit and arrival of plot holders and running annual billing and income collection

Sheet Common

Sheet Recreation Ground

The Village Green

The Old Billiard Room

The Millennium Meadow and adjoining field

Land in Old Mill Lane

To manage the contract for clearance of litter and dog waste bins.

To arrange for tradesmen and contractors to undertake repairs and maintenance as necessary.

    The ideal candidate will have/be:

    Preference is likely to be given to those with previous Clerk experience and the CiLCA qualification - however consideration would be given to an otherwise suitable applicant who is deemed to have the potential readily to obtain the CiLCA qualification.

    What we offer you in return:

    This is an interesting and varied role, which would give the right candidate an opportunity to work flexibly from home.

    How to find out more details:

    Please see the full job description which can be found on our website www.sheetparishcouncil.gov.uk or for more general information about the role please e-mail Jenny on clerk@sheetparishcouncil.gov.uk

    Closing date:

    The closing date for applications is Friday, 12thDecember 2025 - midnight

    How to apply:

    To apply for the position, please send your CV and covering letter outlining your interest to the Chairman of Sheet Parish Council – james.plant@sheetparishcouncil.gov.uk